Employees

Overview

What it solves

Employee data lives in spreadsheets and email threads, so nobody trusts which salary, manager or national ID is current.

Why it helps

• One record per person that leave, attendance, payroll and insurance all read from.
• Arabic and English names side by side, national ID and IBAN stored encrypted.
• Bulk import from Excel with row-by-row review before anything is saved.
• Leaving is handled end to end: the termination takes effect after the last working day, access ends, and the leaver’s team, approvals and open work are handed over.

Used by

HR AdminCompany OwnerManagerEmployee

Availability

Every plan

1234

1. 1Create one employee
2. 2Bulk import from Excel
3. 3Export the directory
4. 4Search by name, code or email

Quick answers

What you can do

• Directory with search, department filter and export
• Add employee (Personal, Employment, Compensation tabs)
• Probation is set when adding or editing an employee
• Welcome email with sign-in details on creation
• Onboarding starts by itself for every new hire
• Employee record tabs: Profile, Employment, Compensation, Documents, Leave balances, Payslips, Experience letters
• Terminate an employee from the record: reason required, last working day, optional “end access now”
• Handover when the termination takes effect
• Access ends in the company that terminated them only
• Rehire (Reactivate) reverses the termination
• Termination settlement summary: what the leaver is owed or owes
• Erase a terminated employee’s personal data
• Bulk import (22-column Excel template)
• Org chart and departments tree with sub-departments
• Custom fields (text, number, date, select)
• Bank detail correction requests (employee asks, HR approves or rejects with a reason)
• Attrition risk (AI) per employee
• "Not accurate…" feedback on AI output (attrition scores, data answers)

Screens

1234

1. 1Create one employee
2. 2Bulk import from Excel
3. 3Export the directory
4. 4Search by name, code or email

123

1. 1Email: the welcome message is sent here
2. 2Next: department, position, hire date, manager
3. 3Then salary and allowances

123

1. 1Edit the record
2. 2Start a termination
3. 3Flag wrong data

1

1. 1The manager approves this person’s requests

Workflows

Employee lifecycle

stateDiagram-v2
  [*] --> probation: added / hired
  [*] --> active: added
  probation --> active: probation confirmed
  active --> inactive
  inactive --> active: reactivated
  active --> scheduled: terminate (reason + last working day)
  probation --> scheduled: terminate
  inactive --> scheduled: terminate
  scheduled --> terminated: after the last working day (access ends, handover)
  scheduled --> active: rehire cancels it
  terminated --> active: rehire (termination reversed)

• An employee is Active, On probation, Inactive or Terminated.
• Terminating records a reason and a last working day. The employee keeps working and signing in until the end of that day; then they are marked Terminated, their access ends and their team and open approvals are handed over.
• Reactivating a former employee, or one whose termination has not taken effect yet, restores things as they were. Hire date and leave balances are kept for HR to adjust.

How-to guides